Every submission in Reviewer has a status that tracks where it is in the review lifecycle. Statuses move through a defined workflow — from Draft to In Review to Approved (or other outcomes). This guide explains how statuses work and how to advance submissions through the review process.
Understanding Submission Status #
When you open a submission in the TOC view, the status badge appears at the top of the workspace, next to the submission name. The badge is color-coded:
| Status | Color | Meaning |
|---|---|---|
| Draft | Grey | Submission has been imported but review has not started |
| In Review | Orange | Actively being reviewed by one or more reviewers |
| Approved | Green | Review is complete and the submission has been approved |
| Published | Blue | Submission has been finalized and published |
| Rejected | Red | Submission was not approved and may require rework |
How to Change a Submission’s Status #
- Open the submission in the TOC view (Dossier Library → double-click the dossier).
- Look for the status badge at the top of the workspace.
- Click the Change Status button (exchange icon) next to the badge.
- A dropdown menu appears showing the available transitions from the current status. For example, from “Draft” you might see “Start Review” or “Assign Reviewer.”
- Click the transition you want. The status updates immediately.
Submission Lock Status #
The lock icon next to the submission name indicates whether the submission is locked:
- Locked (lock icon visible) — The submission is read-only. You can view documents but cannot add annotations or change the status. Submissions are typically locked after approval.
- Unlocked (no lock icon) — The submission is editable. You can add annotations, change status, and modify metadata.
Viewing Submission Details #
Click the Submission Details button at the top-right of the TOC view to see the submission’s metadata — sequence number, submission type, date, status history, and any workflow notes.
Click Dossier Details (next to Submission Details) to see the parent dossier’s information — application name, type, region, and all associated submissions.
Status History #
Every status change is logged with a timestamp and the user who made the change. This creates an audit trail of the review process. To see the status history:
- Click Submission Details at the top of the TOC view.
- Look for the Status History or Workflow History section.
- Each entry shows: who changed the status, when, from which status, and to which status.
Common Workflow Patterns #
Simple Review #
Draft → In Review → Approved
The most common pattern. A submission is imported (Draft), assigned for review (In Review), and approved after review is complete.
Review with Rework #
Draft → In Review → Needs Rework → In Review → Approved
If a reviewer finds issues, the submission can be sent back for rework, then re-reviewed.
Multi-Stage Review #
Draft → Primary Review → Secondary Review → QC Review → Approved
Large organizations may have multiple review stages with different reviewers at each stage.
